Office Administrator

Office Administrator

Office Administrator

Location: Houston, TX

Salary Range: $90,000 – $100,000

The Rowland Group has an immediate opening for an Office Administrator with a successful law firm near the Galleria. This position is responsible for overseeing the day-to-day operations of the firm including accounting, finance, human resources, facilities management, information systems, and other administrative services. We are looking for a polished professional with similar experience.

Responsibilities:

  • Oversee firm financials by developing annual office budget, generating monthly firm financial reports and financial analyses, reconciling bank accounts, supervising accounting staff to ensure successful operation of accounts receivable and accounts payable, processing payroll, and working with firm accountants to coordinate filing of firm’s tax returns
  • Supervise non-attorney staff members, ensuring firm policies and procedures are met in accordance with Federal and State employment laws including maintaining employee handbook, maintaining personnel files, tracking employee billable hours and personal time off, onboarding new employees, participating in non-attorney staff performance reviews, and administering benefits including annual open enrollment and 401(k) administration
  • Maintain relationships with firm vendors including negotiating vendor contracts, coordinating annual renewal of firm insurance policies and attorneys’ professional licenses, and maintaining relationships with building management
  • Oversee renewal of software licenses and maintenance contracts, assisting firm employees with IT issues and coordinating with IT vendor, evaluating acquisition of new computer hardware and software.
  • Plan firm events, coordinating office moves and build-outs, and ensuring the smooth firm operations on a daily basis

Requirements:

  • 5 years’ experience in a similar role, law firm experience preferred
  • Bachelor’s Degree, preferably in Accounting or Finance
  • Excellent organizational and time management skills
  • Ability to communicate effectively and handle multiple assignments and deadlines
  • Ability to maintain confidentiality
  • Detail oriented with solid written and oral communication skills
  • High level of proficiency in MS Office including Word, Excel, and PowerPoint; Adobe Acrobat; and HRIS software

 

The Rowland Group is an Equal Opportunity Employer. M/F/Disability/Vet 23546

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